Newchurch Village Community Association Constitution
(November 2012 Version)
Page 3 of 3
- 8. Finances
- A bank account will be created in the name of the group. The chosen bank will be local (preferably) and used to dealing with the nature of community associations.
- There will be 2 signatures needed for each cheque.
- Signatories will be the Chair, Vice Chair, Treasurer and Secretary.
- Financial updates will be given at each meeting (recording income and expenditure).
- The association’s year end will be the 31st December annually.
- The first accounts will be prepared to 31st December 2012.
- Annual accounts will be prepared using the accruals basis.
- Audited annual accounts will be presented to each AGM.
- The auditor will be someone with a working knowledge of finance, independent of the group.
- All money raised by the group will be spent solely on objects laid out in the constitution.
- If the group dissolves, all remaining funds will go to local charities (to be decided by the Committee upon dissolution).
- 9. Changes to the Constitution
- Need to be undertaken at Extraordinary General Meetings.
- A minimum of 65% of the membership vote attending the EGM is needed to pass a change.
- Three weeks (21 days) notice is needed to call an EGM to make changes to the constitution.
- Notice will be given via email or post (depending on preferences of individual members).
- Changes can also be made at AGM’s in the proposed change is minor and does not affect the existing constitution in a major way.
- 10. Dissolution
- An Extraordinary General Meeting will be called in this situation.
- The Committee will decide where any remaining funds will be distributed. Recipients will be local community charities or associations, e.g. Civic Pride and the local churches.
- Two weeks (14 days) notice will be given to members.
- The decision to call a meeting to dissolve the group must be made by the Committee or 50% of membership via petition.
- The decision to formally dissolve the group must have 65% of the full membership in agreement.
- This constitution is the version amended at the Annual General Meeting of Newchurch Village Community Association on 1st October 2019.